Privacy Policy

1. Who we are

The Silicon Valley Executive Forum ("SVEF", "we", "us") operates this website. For questions about this policy, or to exercise any of the rights described below, contact us at info@svexecutiveforum.com.

Needs your input[SVEF's registered legal entity name and address go here. If you have appointed a data protection officer or an EU/UK representative, name them here too.]

2. What we collect

We collect only what you give us through the forms on this site. Specifically:

Membership application — your name, email address, phone number, LinkedIn profile, location, company, job title, industry, company size, company website, chosen membership category, areas of interest, your reasons for applying, how you heard about us, who referred you, and anything else you choose to add.

Invitation request — your name, email address, company, job title, LinkedIn profile and any message you include.

Contact form — your name, email address, phone number, company, the subject and the content of your message.

Event registration — your name, email address, phone number, company, job title, any dietary or accessibility requirements, and any questions you submit.

Insight submission — your name, email address, company, job title, the title and abstract of your work, any link, and any file you attach.

Newsletter — your email address and, optionally, your name.

With every submission we also record the IP address it came from and your browser's user-agent string. We use these only to detect and limit automated abuse.

We do not use advertising or analytics cookies. The only cookie this site sets is a session cookie required for security (it prevents cross-site request forgery).

3. Why we use it

To assess membership applications and respond to invitation requests.

To answer your enquiries and route them to the right team.

To administer events you register for, including any access requirements you tell us about.

To review material you submit for possible publication.

To send the Insights Brief, if and only if you have confirmed your subscription by clicking the link in the confirmation email.

To protect the site from automated abuse.

Needs your input[Confirm your lawful basis for each of these with your legal adviser — typically legitimate interests for enquiries, consent for the newsletter.]

4. How long we keep it

Membership applications: [RETENTION PERIOD].

Enquiries and invitation requests: [RETENTION PERIOD].

Event registrations: [RETENTION PERIOD] after the event.

Newsletter subscribers: until you unsubscribe, plus [RETENTION PERIOD].

Abuse-prevention records (IP addresses in rate-limiting logs): 24 hours.

Needs your input[Agree these periods with your legal adviser and then apply them. A retention period you state but do not enforce is worse than none at all.]

5. Who we share it with

We do not sell your information, and we do not share it for anyone else's marketing.

We share it only with: our hosting provider, which stores the site and its database; our email provider, which delivers messages we send; and anyone we are legally required to disclose it to.

Needs your input[List your actual providers here — for example your hosting company and your email service — and confirm each is covered by an appropriate data processing agreement.]

6. Your rights

You can ask us for a copy of the information we hold about you, ask us to correct it, or ask us to delete it. Write to info@svexecutiveforum.com and we will respond within [PERIOD].

Every newsletter email contains a one-click unsubscribe link. You may also withdraw consent at any time by contacting us.

Needs your input[Depending on where your members live, GDPR, UK GDPR, CCPA/CPRA or other regimes may grant further rights, including the right to complain to a supervisory authority. Have this section reviewed for the jurisdictions you actually operate in.]

7. Security

Submissions are transmitted over HTTPS and stored in a database that is not publicly accessible. Administrator accounts are protected by hashed passwords and rate-limited sign-in. Uploaded files are stored with randomised names and cannot be executed.

No system is perfectly secure. If we become aware of a breach affecting your information we will notify you and the relevant authority as required by law.

8. Changes

If we change this policy we will update the date at the top of this page. Material changes will be communicated to members directly at membership@svexecutiveforum.com.